Updated Project Schedule Analysis

The project follows a structured approach with 5 distinct phases:

Phase 1: Project Initiation (14 days)

• Starts on February 11, 2025 and ends on February 28, 2025
• Key activities include:
  • Conduct initial stakeholder meetings (3 days)
  • Develop project charter (4 days)
  • Secure stakeholder approval (2 days)
  • First milestone: "Project Initiation Complete" on February 28, 2025

Phase 2: Planning (24 days)

• Starts on March 3, 2025 and ends on April 3, 2025
• Key activities include:
  • Conduct detailed market research (8 days)
  • Define website requirements and features (5 days)
  • Design website architecture (4 days)
  • Create detailed timeline (2 days)
  • Develop project budget (3 days)
  • Identify and procure necessary resources (4 days)
  • Second milestone: "Planning Phase Completed" on April 3, 2025

Phase 3: Implementation (45 days)

• Starts on April 4, 2025 and ends on June 5, 2025
• Key activities include:
  • Setup development environment (5 days)
  • Design website UI/UX (10 days)
  • Develop frontend components (12 days)
  • Develop backend systems (15 days)
  • Integrate content management system (5 days)
  • Implement SEO optimization (1 day)
  • Regular progress check-ins (1 day)
  • Third milestone: "Development Complete" on June 5, 2025

Phase 4: Testing (31 days)

• Starts on June 6, 2025 and ends on July 18, 2025
• Key activities include:
  • Perform user acceptance testing (5 days)
  • Address identified issues and bugs (7 days)
  • Trial run of the website (10 days)
  • Prepare training materials (4 days)
  • Fourth milestone: "Testing Complete" on July 18, 2025

Phase 5: Closure (129 days, overlapping with previous phases)

• Final implementation from July 19, 2025 to August 8, 2025
• Key activities include:
  • Website installation and deployment (2 days)
  • Conduct training for internal team (3 days)
  • Launch website to public (1 day)
  • Gather initial user feedback (5 days)
  • Conduct project review meeting (1 day)
  • Prepare final project report (3 days)
  • Final milestone: "Project Complete" on August 8, 2025

Resource Allocation

Resources are assigned throughout the project as follows:

• Project Manager: 100% throughout the entire project
• Web Designer: 100% during UI/UX design and frontend development
• Frontend Developer: 100% during frontend development
• Backend Developer: 100% during backend development
• Content Manager: 50% during content integration
• QA Tester: 100% during testing phase
• IT Support: 50% during setup and deployment

Budget Analysis

Overall Budget

The total material procurement cost is $8,100, divided between hardware and software.

Hardware Costs ($4,500)

• Development server: $2,500
• Testing devices (various): $1,200
• Networking equipment: $800

Software Costs ($3,600)

• Domain name (3 years): $150
• Web hosting (annual): $600
• Content management system: $1,200
• Design tools (Adobe Creative Suite): $600
• Development tools and frameworks: $400
• SSL certificate (3 years): $300
• SEO analysis tools: $350

Personnel Costs

Project management is budgeted for:

• 16 weeks
• 40 hours per week
• $50 per hour
• Total project management cost: $32,000 (16 × 40 × $50)

Installation Charges ($8400)

One-time installation costs include:

• server config: $1500
• Database setup $800
• CMS installation and config: $1200
• Content migration $900
• Quality Assurance testing $1100
• Security implementation $1400
• Performance Optimization $800
• search engine optimization $700

Annual Maintenance charges $15,950

Ongoing maintenance costs are broken down into:

Routine Maintenance ($4350)

• Website hosting ($1200)
• Domain name renewal $50
• SSL certificate renewal $100
• Cms updates and patches $600
• Bug fixes and tech support $2400

Content Management $7800

• Regular content $4800
• SEO maintenance $1800
• Analytics monitoring $1200

Security Maintenance $3800

• Security Monitoring and updates $1800
• Backup and Recovery services $1,200
• Penetration testing (annual) $800

Critical Path and Risk Analysis

Critical Path

The critical path of the project includes:

1. Initial stakeholder meetings
2. Project charter development
3. Website requirements definition
4. Backend systems development
5. User acceptance testing
6. Website deployment
7. Final project review

Potential Risk Factors

1. Scope Creep: The 5-day stakeholder approval process is critical to locking down requirements early.
2. Technical Challenges: Backend development is allocated the most time (15 days), recognizing its complexity.
3. Integration Issues: 5 days are dedicated to CMS integration, which could be a potential bottleneck.
4. User Acceptance: A 10-day trial run prior to installation provides buffer for identifying user issues.
5. Resource Availability: The resource allocation table ensures key personnel are dedicated during critical phases.

Conclusions and Recommendations

The OFFEX Limited Corporate Website Development project is well-structured with clear phases, milestones, and resource allocations. The 16-week timeline is reasonable for a corporate website development project of this scale. The budget allocations for both hardware and software are appropriate, with sufficient investment in quality development and testing equipment.

To ensure project success, I recommend:

1. Conducting weekly status meetings during the implementation phase
2. Creating a change management process for handling scope changes
3. Establishing clear acceptance criteria for each milestone
4. Developing a risk management plan with mitigation strategies
5. Setting up a post-launch maintenance schedule